• College Committees


The following terms of reference are for the committees appointed by council:

Awards and Nominating

Type of Committee

A Standing Committee of Council

Mandate

To recommend to Council the recipients of The Pharmacist of the Year, Bonnie Schultz Award for Pharmacy Practice Excellence, Bowl of Hygeia, Patient Safety Award, Honorary Life Member, Honorary Membership, Centennial Award, and other awards of the College as determined by Council.

Term

Members are appointed by Council for a two year renewable term.

Responsibilities

  • Keep committee discussion and business confidential
  • Review and make nominations
  • Ensure recommended recipients meet stated award criteria in order to be eligible
  • Make recommendations to Council regarding the committees decisions around the various awards
  • The committee chair is the committee spokesperson

Membership

  • Past President (Chair)
  • Committee is open to all pharmacists with representation from community pharmacy, hospital pharmacy and the Faculty of Pharmacy
  • The Registrar or designate will attend and assist in all meetings of the committee and as a non-voting member

Quorum

A quorum for meetings will be 50% of the members plus one.

Meeting Procedures

  • Schedule
Meet at least annually and additional meetings at the call of the Chair
  • Format:
Following Roberts Rules of Order
  • Agenda:
Yes
  • Minutes:
Yes

Conflict of Interest Disclosure

Each committee member must sign the College's Conflict of Interest Policy and must declare conflicts of interest. A conflict of interest refers to situations in which personal, occupational or financial considerations may affect or appear to affect the objectivity or fairness of decisions related to committee activities. A conflict of interest may be real, potential or perceived in nature. Individuals must declare potential conflicts to the Chair and must either absent themselves from the discussion and/or voting, or the meeting, depending upon decision of the majority of the Committee.

Confidentiality

Each committee member must sign the College's Confidentiality Agreement indicating their agreement to maintain the confidentiality, security and integrity of all materials during and after their term on the committee. Council has determined this is a committee requiring confidentiality.

Accountability

The Committee is accountable to Council. The Chair will provide a report to Council on the activities of the Committee.

Renumeration

Remuneration is to be determined by Council.


Executive


Type of Committee

A standing Committee of the College Council.

Mandate

The Executive Committee shall consider matters between Council meetings and make recommendations to Council.

Term

The councillors are elected for a two year term.

Responsibilities

  • The Executive Committee shall consider matters between council meetings and make recommendations to the Council.
  • The Executive Committee may conduct an annual performance review of the Registrar.
  • Other duties as required from time to time.


Membership

  • The President, elected by Council, (Chairs)
  • The Vice-President
  • The Executive Treasurer
  • The Past President
  • The Registrar, (Non-voting member)


Meeting Procedures

  • Schedule: 

Before each regularly scheduled Council meeting, or at the call of the Chair

  • Format:

Following Roberts Rules of Order

  • Agenda:  

Yes

  • Minutes:

 Drafted by College staff with assistance of Committee Members for review and  preliminary approval in advance of next Council meeting and finalized at next Executive Committee meeting.


Conflict-of-Interest Disclosure

Each committee member must sign the College's Conflict of Interest Policy and must declare conflicts of interest. A conflict of interest refers to situations in which personal, occupational or financial considerations may affect or appear to affect the objectivity or fairness of decisions related to committee activities. A conflict of interest may be real, potential or perceived in nature. Individuals must declare potential conflicts to the Chair and must either absent themselves from the discussion and voting, or put the decision to the committee on whether they should absent themselves.

Confidentiality

Council will determine which committee member must sign the College's Confidentiality Agreement indicating their agreement to maintain the confidentiality, security and integrity of all materials during and after their term on the committee. Council has determined this is a committee requiring confidentiality.

Accountability

The Executive Committee is accountable to Council. The Chair will report to Council on the activities of the Executive Committee.

Remuneration

Time spent in meetings and reasonable travel costs are compensated according to the by-laws.

To be reviewed

Bi-Annually in non-election years. Also to be reviewed by the Governance Committee after decisions are made about continuation of the ad hoc committees on Compensation and on Finance and Risk, at which time Governance will make a recommendation to Council regarding the continuation of the Executive Committee as a standing committee.

Approved

June 25, 2013, by Council

 


Extended Practice Pharmacist Advisory Committee

Type of committee

A Standing Committee.

Mandate

The Extended Practice Pharmacist Advisory Committee provides oversight and makes recommendations to Council on all matters that relate to extended practice pharmacists as described in Part 12 of the Regulation to The Pharmaceutical Act.

Responsibilities

  • The Extended Practice Pharmacists Advisory Committee must, on at least an annual basis, review and make recommendations to the council about the provisions of the regulation, the standards of practice, practice directions and the code of ethics that relate to extended practice pharmacists, including reviewing the outcomes of inspections and audits that relate to extended practice pharmacists. (Regulation 99(5)) For the purpose of this section, the Registrar may share with the committee the results of audits or inspections conducted under Part 10 of the Act. (Regulation 99(8))
  • The committee may consult with any other health care professions and individuals that it considers appropriate. (Regulation 99(6))
  • Other duties as required from time to time.

Membership

Pursuant to the Pharmaceutical Regulation 99(1), Council must establish an extended practice pharmacist advisory committee, consisting of:

  • three pharmacists who are members, appointed by the council, one of whom is to be chair;
  • two representatives appointed by The College of Physicians and Surgeons of Manitoba;
  • two representatives appointed by the College of Registered Nurses of Manitoba;
  • three public representatives; and
  • one person appointed by the Deputy Minister of Health, who is a non-voting member.

A vacancy on the committee may be filled by the appropriate appointing body. (Regulation 99(3))

The Registrar and Assistant Registrar serve as a staff resource to the Committee.


Term

Each committee member must be appointed for a term of two years, and may be reappointed for additional terms at the discretion of the appointing body. (Regulation 99(2)).

 

Quorum

A quorum of the committee is five committee members, and must include a representative from at least two of the appointing bodies and two of the members appointed by the Council. (Regulation 99(4)).

 

Meeting procedures

Schedule: 

At the call of the Chair (but at a minimum annually (Regulation 99(5))

Format:   

Follows Roberts Rules of Order. The Extended Practice Pharmacist Advisory Committee may meet and conduct business using video-conferencing or teleconferencing connections or by other electronic means when some or all of the members are unable to meet in person.

Agenda: 

Drafted by the committee Chair, with input from committee members, and assistance from College staff.

Minutes:

Drafted by College Staff with assistance from Committee Members for review. Minutes are approved at the next committee meeting.


Conflict-of-interest disclosure

Each committee member must sign the College’s Conflict of Interest Policy and must declare conflicts of interest.

Confidentiality

Council has determined this is a committee requiring confidentiality. Each committee member must sign the College’s Confidentiality Agreement indicating their agreement to maintain the confidentiality, security and integrity of all materials during and after their term on the committee.

Accountability

The Extended Practice Pharmacist Advisory Committee is accountable to Council. The Chair will report to Council on the activities of the Extended Practice Pharmacist Advisory Committee. The Council is not bound by the committee's recommendations. (Regulation 99(7)).

Remuneration

Time spent in meetings and reasonable travel costs are compensated, according to the College’s policy.  

To be reviewed

Bi-annually in non-election years.

Approved in principle by Council: Ocotber 17, 2016


Finance and Risk Management


Type of Committee

A standing Committee of Council.

Mandate

To oversee the financial affairs of the College and be responsible for making recommendations to Council with regard to organizational risk.

Term

This is a Standing Committee

Responsibilities

  • Review financial statements and systems of the College on a regular basis
  • Assess appropriateness of financial systems
  • Make recommendations to Council for changes or adaptation of College systems
  • Identify sources of organizational risk and assess for susceptibility of systems to fraud or theft
  • Identify methods of monitoring for risk in an ongoing fashion and make recommendations to Council
  • Make recommendations to the Executive Committee about the Investment Policy
  • Review of current compensation and compensation amounts for Council members and Committee members in comparison with other organizations including Canadian pharmacy regulatory bodies
  • Conduct an environmental scan every two years regarding compensation and compensation amounts for Council members and Committee members
  • Make recommendations to Council regarding a compensation policy
  • Other duties as assigned by Council or recommended by the Governance Committee


Membership

  • Chaired by the Executive Treasurer
  • A past Executive Treasurer, if willing to serve
  • One additional Councillor
  • One or more Public Representatives
  • One or more members at large
  • Registrar (voting ex officio)

Meeting Procedures

  • Schedule: 
Quarterly, or more often, at the call of the Chair
  • Format:
Following Roberts Rules of Order
  • Agenda:
Yes
  • Minutes:
Yes and report to Council prepared from the minutes

Conflict of Interest Disclosure

Each committee member must sign the College's Conflict of Interest Policy and must declare conflicts of interest. A conflict of interest refers to situations in which personal, occupational or financial considerations may affect or appear to affect the objectivity or fairness of decisions related to committee activities. A conflict of interest may be real, potential or perceived in nature. Individuals must declare potential conflicts to the Chair and must either absent themselves from the discussion and voting, or put the decision to the committee on whether they should absent themselves.

Confidentiality

Council will determine which committees must sign the College's Confidentiality Agreement indicating the members’ agreement to maintain the confidentiality, security and integrity of all materials during and after their term on the committee. 

Council has determined this is a committee requiring confidentiality.

Accountability

The Finance and Risk Management Committee is accountable to Council. The Chair will report to Council on the activities of the Finance and Risk Management Committee.

Remuneration

Remuneration is to be determined by Council.

To be reviewed

To be reviewed bi-annually in non-election years. To be reviewed by Council regarding the role and value of the Finance and Risk Management Committee.

Revised

August 2012


Governance

Type of Committee

A standing Committee of Council

Mandate

To provide initial and ongoing review and to make recommendations to Council about the governance structure of the College of Pharmacists of Manitoba.

Term

Standing Committee

Responsibilities

  • To review current governance recommendations.
  • To complete an environmental scan of types of governance structures used by other regulatory bodies.
  • To review governance structures of the College in line with requirements of the December 2006 Pharmaceutical Act (Bill 41) and the Regulated Health Professions Act, and all other Acts under which the College must operate.
  • To conduct a thorough assessment of the governance-related needs of the College and Council and develop the required committee structure to support the role of Council.
  • To develop the next steps in the implementation of organization changes.
  • To recommend to Council terms of reference for any new governance-related committees, including, as needs change, updated terms of reference for this committee.
  • To provide ongoing review and monitoring of the effectiveness of governance structures of the organization
  • To review the performance of Councillors and certain Committees

Membership

  • From Council, two (2) or more members.
  • Two members at large
  • One or more public representatives
  • Deputy Registrar (non-voting member), or another College staff member as designated by the Registrar, is an ex-officio member of the committee and provides administrative support for the committee. Committee communication is coordinated through this person.
    non-voting member

Meeting Procedures

  • Schedule:
Quarterly, or more often, at the call of the Chair
  • Format: 
Following Roberts Rules of Order
  • Agenda:     
Yes
  • Minutes:  
Yes and report to Council prepared from the minutes

Quorum

A quorum for meetings will be 50% of the membership plus one.

Conflict of Interest Disclosure

Each committee member must sign the College's Conflict of Interest Policy and must declare conflicts of interest. A conflict of interest refers to situations in which personal, occupational or financial considerations may affect or appear to affect the objectivity or fairness of decisions related to committee activities. A conflict of interest may be real, potential or perceived in nature. Individuals must declare potential conflicts to the Chair and must either absent themselves from the discussion and voting, or put the decision to the committee on whether they should absent themselves.

Confidentiality

Council will determine which committees must sign the College's Confidentiality Agreement indicating the members’ agreement to maintain the confidentiality, security and integrity of all materials during and after their term on the committee. 

Council has determined this is a committee requiring confidentiality.

Accountability

The Governance Committee is accountable to Council. The Chair will report to Council on the activities of the Governance Committee.

Remuneration

Remuneration is to be determined by Council.

To be reviewed

Bi-annually in non-electing years. To be reviewed by Council regarding the role and value of the Governance Committee.

Approved:

April 5, 2013, by Council


Quality Assurance Committee

Type of committee

A standing Committee of the College.

Mandate

The mandate of the QA Committee is to serve as a resource to Council in matters related to quality assurance and continuous quality improvement in pharmacy practice. The QA committee will provide oversight, monitor and evaluate the College’s Quality Assurance/Continuous Quality Improvement Program and make recommendations in compliance with the Guiding Principles, to Council on program enhancements that will improve pharmacy practice and patient safety.


Quality Assurance Committee

  • Raise awareness and understanding of pharmacy professionals regarding the concepts of quality assurance and continuous quality improvement in pharmacy practice;  
  • Evaluate information and data gathered through the quality assurance processes of the College and outcomes of the complaints and discipline process to identify deficiencies, issues and areas requiring improvement in the practice of pharmacy;
  • Make recommendations to Council on performance-based assessments that align with adopted guiding principles and effectively evaluate and enhance pharmacy practice in Manitoba; and,
  • Work in partnership with the Professional Development (PD) and Standards of Practice (S of P) Divisions within the committee to identify and design practice supports that will facilitate the provision of patient-centred collaborative practice and lead to improved patient health outcomes and patient safety.

Professional Development Division

  • Promote and facilitate participation in continuing professional development (CPD) to support pharmacy professionals in maintaining competence and improving practice;
  • Ensure pharmacy professionals have access to a variety of quality learning opportunities;
  • Evaluate and recommend methods to assess the competence and performance of pharmacists in keeping with guiding principles established for the CPhM Quality Assurance/Continuous Quality Improvement Program;
  • Advise and make recommendations to Council with respect to practicing licence requirements; and,
  • Promote and facilitate pharmacy professionals participating in interprofessional CPD to encourage the provision of collaborative patient-centred care.


Standards of Practice Division

  • Draft policy on standards of practice, practice directions and guidelines and serve as a resource in this area for Council and College staff;
  • Identify issues and areas where pharmacy standards of practice, practice directions and guidelines will improve pharmacy practice, patient health outcomes and patient safety;
  • To serve as an advocate for adherence in practice to standards of practice, practice directions and guidelines; and,
  • Review standards of practice, practice directions and guidelines at least every five years to ensure relevance to practice.


Membership

Membership on the QA Committee is open to all pharmacists, pharmacy technicians, pharmacy students and interns in the province. The majority of voting members at each meeting must be licensed pharmacists. Members are volunteers knowledgeable in a variety of practice areas and interests. Members may choose to participate on the PD Division, S of P Division, both divisions, or neither division.

The Chair of the committee is appointed by Council.  The committee will appoint a Division Chair for each of the PD and S of P Divisions from within its membership. Division Chairs or a designate from their respective division must be present at all meetings of the QA Committee. The Chair and Division Chairs may choose to invite additional participants to committee and division meetings when needed to address gaps in knowledge or expertise.

The Assistant Registrar for Practice Quality is an ex-officio member of the committee and serves as staff resource for the PD Division of the committee. The Assistant Registrar for Field Operations is an ex-officio member of the committee and serves as staff resource for the S of P Division of the committee. The Deputy Registrar and the Quality Assurance and Field Officer are ex-officio members of the committee and serve as staff resource for the committee.


Meeting procedures

Schedule:

The QA Committee will meet at a minimum of two times annually or at the call of the Chair. The PD and S of P Divisions of the committee will meet on an ad hoc basis at the call of the Division Chairs.

Quorum: 


A quorum of the QA Committee consists of a minimum of 2 members of the PD Division including the Division Chair or a designate, 2 members of the S of P Division including the Division Chair or a designate, and the Chair of the QA Committee. Matters arising at any meeting of the QA Committee should be decided by consensus and, failing that, will be decided by a majority of votes. The Chair of the QA Committee may only vote to break or to cause a tied vote. All attending members have the ability to vote.

Format:


The QA Committee may meet and conduct business using video-conferencing or teleconferencing connections or by other electronic means when some or all of the members are unable to meet in person.

Agenda:


Drafted by the committee Chair or Division Chairs, with input from committee members, and assistance from College staff.

Minutes:


Recorded by College staff for review and approval at the next committee meeting.


Remuneration:  


Participation on the committee is on a voluntary basis.

 

Conflict-of-interest disclosure

Each committee member must sign and comply with the College’s Conflict of Interest Policy and must declare conflicts of interest.

Confidentiality

Each committee member must sign the College’s Confidentiality Agreement indicating their agreement to maintain the confidentiality, security and integrity of all materials during and after their term on the committee.

Accountability

The QA Committee and the Divisions therein are accountable to Council.  The Chair will report to Council on the activities of the QA Committee at each meeting of Council.

 

Approved: February 8, 2016, Council Meeting.