Registration and Licensure with the College of Pharmacists of Manitoba

Pharmacists from Outside of Canada


The following checklist is for international pharmacy graduates who have started the documentation evaluation process with the Pharmacy Examining Board of Canada (PEBC), prior to August 20, 2014.

Beginning August 20, 2014, all international pharmacy graduates 1 (IPGs) who want to be licensed to practice pharmacy in Canada must first enroll in the Pharmacists’ Gateway Canada program 2 . If you are an IPG who has not contacted Pharmacists’ Gateway Canada, please visit their website as this is the required first point of contact to begin the process of licensure as a pharmacist in Canada.

The College of Pharmacists of Manitoba (College) will process a maximum of five applications for a pharmacist licence each month from IPGs. Complete applications will be processed in the order they are received.  If your application cannot be processed in the month it was received, the College will email you to confirm the month your application will be processed.

Your application may be processed earlier if:

  • you have made arrangements with a licensed pharmacist to serve as your preceptor;
  • the preceptor has an available position; and,
  • the preceptor is planning to hire you as a licensed pharmacist to fill a staffing need at the pharmacy once your internship is complete and you are a registered and licensed pharmacist.

Only under these circumstances can the College consider expediting your application.  Your preceptor must write a letter to the College stating the pharmacy’s staffing need and how you will help meet that need. Address your letter to the Registrar, Susan Lessard-Friesen, and submit it by email to brobinson@cphm.ca.

The College expects that any applications and/or supporting documents be submitted in English. Please review the instructions on how to submit translated documents.

1 The term IPG refers to any person who completed their pharmacy education outside of Canada

2 This does not apply to IPGs who submitted their application for document review with the Pharmacy Examining Board of Canada (PEBC) before August 20, 2014. If you submitted your application for document review to PEBC before August 20, 2014 and your documentation and exams are successfully completed, please proceed to Step One - Initial Requirements



 

Initial Requirements

You must meet the following criteria before you can submit an application for registration with the College:

Successfully complete the Pharmacy Examining Board of Canada (PEBC) Evaluating and Qualifying Examinations. Your Qualifying Examination must be completed within three years prior to registration and licensure with the College. Please visit www.pebc.ca for more information about the PEBC examinations.

Provide evidence of language proficiency in either English or French 1 dated within two years prior to completing registration and licensure with the College. To fulfill this requirement, you must meet the minimum language proficiency requirements set by the National Association of Regulatory Authorities (NAPRA). Please visit http://napra.ca/pharmacists/language-proficiency-requirements-licensure-pharmacist-canada

Language proficiency testing will include speaking, writing, reading, and listening. Options for test providers include:

For TOEFL, MELAB, and IELTS, test results will only be considered valid if they are from a single test. Combining results in speaking, writing, reading, and listening from multiple tests is not permitted.

For CanTEST, the speaking and writing categories can be tested separately, but the listening and reading categories must be taken together.

Exemptions from Standard Language Proficiency Requirements

The College may exempt you from the standard language proficiency requirement if:

You have completed a minimum of four years of Canadian secondary (high school) education primarily in English, OR you completed your post-secondary (university) education at an institution that is accredited by the Accreditation Council for Pharmacy Education (ACPE).

If you completed a minimum of four years of Canadian high school education primarily in English, and you are seeking an exemption from the language proficiency requirement, please provide the College with the following documents:

  • a notarized copy of your transcript; AND
  • a letter that explains why you should be exempt from the language proficiency requirement.

If any of your Canadian secondary school (high school) transcript grades are less than 70 per cent, and you attended a foreign non-English speaking university pharmacy program, you may be required to show proof of fluency.

If you graduated from an ACPE accredited pharmacy program, and you are seeking an exemption from the language proficiency requirement, the College will consider your letter of standing as evidence of language proficiency

1 As per the National Association of Regulatory Authorities (NAPRA) standards, French fluency applicants are required to successfully complete their internship within a French speaking community, with a preceptor that is fluent in French. Upon successful completion of registration and licensure with the College, a condition will be placed on the pharmacist’s licence that they can only practice in a French speaking community and that any letter of standing sent to another provincial pharmacy regulator from the College will include this condition. 



Registration

Once you have successfully completed the PEBC Evaluating and Qualifying Examinations and you have met the language proficiency requirement, you may complete the College Application for Registration and Initial Licensure for Graduates of a Faculty of Pharmacy Outside of Canada and submit it to the College with the applicable fee and the documents listed below.

If your application is incomplete, the review and approval process will be delayed. Please use the Document Checklist to ensure your application is completed correctly. 

Notarized Documents

You must submit the following notarized documents with your application for registration with the College (all documents must be notarized by a Notary Public in Canada):

  1. an  original passport size and style photograph placed on white paper for the Notary Public to sign and seal. See an example here.
  2. a notarized  copy of your birth certificate. 

    You must submit a notarized copy of a name change certificate if the name on your application does not match the name on your birth certificate.

    If your birth certificate and/or name change certificate are not in English, you must have these documents translated by a certified translator. Please see the 'how to submit translated documents' instructions for more information.

  3. a notarized copy of your Canadian Citizenship, Landed Immigrant Status and/or Work Visa
  4. a notarized statement of eight declarations as outlined in item ten of the Application for Registration and Initial Licensure for Graduate of a Faculty of Pharmacy Outside of Canada. Please use the following document to submit these declarations: Notarized Statement for Registration and Initial Licensure for Graduates of a Faculty of Pharmacy Outside of Canada

PEBC Qualification Certificate

You must submit a copy of your PEBC Qualification Certificate and/or a copy of your letter from PEBC confirming qualification. The date of this document must be within three years prior to completing registration and licensure with the College.

Proof of Language Proficiency

You must submit documentation of language proficiency dated within two years prior to completing registration and licensure with the College:

  • TOEFL, MELAB, and CanTEST results must be mailed directly from the language proficiency assessment centre to the College
  • IELTS results can be submitted by the applicant

Letter of Standing

Your application for registration with the College must include an original letter of standing directly from your current licensing body. If you are not currently licensed, you must submit a letter of standing from your most recent licensing body or a certified copy of your letter of standing directly from PEBC to the College. If you are enrolled in Pharmacists' Gateway Canada, the College can download your letter. 

Your letter of standing must be dated within two years prior to completing registration and licensure with the College.

If you cannot provide a letter of standing to satisfy this requirement, please provide a signed and notarized stating the following:

  1. I am unable to provide a current letter of standing from (INDICATE LICENSING BODY WHERE YOU CURRENTLY HAVE OR HAD A LICENSE) in (INDICATE CITY AND COUNTRY) because (INSERT YOUR EXPLANATION);
  2. I have not worked as a pharmacist since leaving my practice from (INSERT THE COUNTRY OF YOUR LAST LICENSURE), the country of my last licensure; and
  3. I have no history or outstanding matters of discipline or complaint investigation as a pharmacist.

Criminal and Adult and Child Abuse Checks

You must submit the following checks with your application for registration with the College:

Criminal Record Check:

An original letter from the Royal Canadian Mounted Police or any other Canadian police service, which confirms the check was done using Canadian Police Information Centre (CPIC) and/or based on the National Repository of Criminal Records (of Canada). City of Winnipeg residents can apply online for a Criminal Record Check (also known as a Police Information Check). For more information, please see the Winnipeg Police Service Applicant Fact Sheet.

Your Criminal Record Check must be dated within six months prior to starting your internship as described in Step Four.

Please note that even if you complete a Criminal Record Check along with a Vulnerable Sector Check, the Adult and Child Abuse Registry Checks outlined below are still required. 

Adult Abuse Registry Check:

Please visit the Government of Manitoba website for instructions on how to apply for your Adult Abuse Registry check:   http://www.gov.mb.ca/fs/adult_abuse_registry.html

Your Adult Abuse Registry Check must be dated within six months prior to starting your internship as described in Step Four.

Child Abuse Registry Check:

Please visit the Government of Manitoba website for instructions on how to apply for your Child Abuse Registry check: http://www.gov.mb.ca/fs/childfam/child_abuse_registry.html

Your Child Abuse Registry Check must be dated within six months prior to starting your internship as described in Step Four.




 

Review and Approval of Documentation 

Once you complete Steps One and Two, and the College receives all of your documentation, your application and accompanying documents will be reviewed by the Registrar.

Once your documents have been reviewed, and the approval process is complete, you will be asked by the College to provide the name of the pharmacist you would like to become your preceptor during your internship. The College will then ask the preceptor to complete an Online Preceptor Application, which he/she must then submit to the College for approval.

You cannot start your internship until the College notifies you by email that your preceptor has been approved and that you can begin your internship.



 

Internship

You must complete a 600-hour internship in Manitoba with a preceptor approved by the Registrar before you can be licensed as a pharmacist. Your internship must include a minimum of 400 hours of direct patient care. If your practice site cannot meet this requirement, you must contact the College so additional arrangements can be made.

Interns are responsible for finding their own preceptors. The College hosts a directory of licensed pharmacies in the province that you can use to search for a suitable practice site for your internship:

http://www.cphm.ca/company/roster/companyRosterView.html?companyRosterId=5

You can also search for job postings through Pharmacists Manitoba (community/retail pharmacies), the Canadian Society of Hospital Pharmacists – Manitoba Branch (hospital pharmacies), and other applicable sites.

Please note that you cannot transfer internship hours spent with one preceptor to another preceptor.  If you decide to change your internship site or preceptor you need approval from the College Registrar. Interns and potential preceptors requiring information on the approval process, should contact the College office.

For more information about internships, please see Frequently Asked Questions for Interns and Preceptors and the Internship Manual.


 

Jurisprudence Examination

You must complete the College Jurisprudence Examination with a minimum grade of 70 percent. You will complete the Jurisprudence Examination at the College office and you will be given three hours to write the exam. It is a closed book exam and you can find study materials and additional information on the College website: http://www.cphm.ca/site/je?nav=registration

You are eligible to complete the Jurisprudence Examination after you have successfully completed 200 hours of your internship and the College has received your first internship evaluation.



 
Licensure

Once you have successfully completed the registration and licensure requirements listed in Steps One through Five, the College will complete the process to issue your license with the following actions:

  1. The Registration Officer will process your licensing fees.
  2. The Registration Officer will submit your entire registration and licensure package to the Board of Examiners for review and approval, including
  • registration and licensure application and supporting documents as outlined in Step Two;
  • internship evaluations; and
  • jurisprudence exam results.
  1. The Registrar will complete a final review of your registration and licensure package.
  2. The College will process and issue your practice license.

Questions

If at any time you have questions about the application process or access to your records, please contact Bev Robinson at the College by email at brobinson@cphm.ca .

Resources

Office of the Manitoba Fairness Commissioner

Internationally educated professionals can access programs for financial support through the Office of the Manitoba Fairness Commissioner (OMFC). For information on these programs, please visit the OMFC website and go to " Financial Information for Internationally Educated Professionals " under "Publications".

Pharmacists' Gateway to Canada

The National Association of Pharmacy Regulatory Authorities (NAPRA) recently launched a new website called Pharmacists’ Gateway to Canada to introduce international pharmacy graduates to the process for obtaining licensure in a Canadian jurisdiction.

For additional information, please visit: https://www.pharmacistsgatewaycanada.ca/

Immigration to Manitoba:

Citizenship and Immigration Canada

Immigrate Manitoba

Pharmacy Practice in Manitoba:

Guide to Pharmacy Practice in Manitoba

The Pharmaceutical Act

The Pharmaceutical Regulation