Pharmacy Status and Information Updates

• The current pharmacy manager remains accountable for the supervision and operation of the pharmacy until CPhM approves a new pharmacy manager and issues a new pharmacy licence.
• The outgoing and incoming managers must complete a narcotic inventory count as outlined in the Narcotic and Controlled Drug Accountability Guidelines. This inventory count paperwork is to be maintained in the pharmacy records/files and easily retrievable for audit purposes. Do not submit the inventory to the College.

Click here to access the pharmacy change form.

• An inspection is required and must be arranged with Field Operations in advance.
• RELOCATION: A physical inventory count of narcotic and controlled substances transferred from the old to new location must be submitted to Health Canada by email to hc.compliance-conformite.sc@canada.ca within 10 days of pharmacy closure using the Pharmacy Closure Form. You must keep these records in a manner that is auditable and readily available if requested by a
  • College of Pharmacist of Manitoba inspector for a period of up to five years; and
  • Health Canada inspector for a period of up to two years.
• Please contact fieldops@cphm.ca if you have questions or concerns.

Click here to access the pharmacy change form.

• An inspection is required and must be arranged with Field Operations in advance. 
• Please contact fieldops@cphm.ca if you have questions or concerns.  

Click here to access the pharmacy change form.

1. Partnerships:
   • Members of the Partnership
   • The General or Limited Partnership
   • Managing Partner
2. Directors of the Corporation
3. Shareholders (50% or more of the Corporation’s voting shares)

Click here to access the pharmacy change form for Community Pharmacies

Click here to access the pharmacy change form for Hospital Pharmacies

• The “Pharmacy Owner/Signing Officer” will be your organization’s designated individual authorized to transact with the College regarding pharmacy operations. No other individuals may sign the pharmacy owner fields on our forms except for this person.
• Manitoba Health will not issue the pharmacy a new Pharmacare number for this type of change.

Click here to access the pharmacy change form for Community Pharmacies

Click here to access the pharmacy change form for Hospital Pharmacies

• Manitoba Health will issue the pharmacy a new Pharmacare number once CPhM has completed your request. However, please take note that the pharmacy’s licence number will remain the same.

Click here to access the pharmacy change form for Community Pharmacies

Click here to access the pharmacy change form for Hospital Pharmacies

• As per Section 72 of The Pharmaceutical Act, only owners of a business with a pharmacy licence may use the protected titles or variations of these titles in their business name. Kindly take note that Section 1 of The Pharmaceutical Act, defines an “owner” as a person who holds a pharmacy licence of any category and whose name is entered on the register of licensed pharmacies.

Click here to access the pharmacy change form.

Prior to planning a permanent or temporary pharmacy closure, please review the Practice Direction for Permanent and Temporary Pharmacy Closures.

• Temporary Closure:

Please use the Temporary Pharmacy Closure Checklist and send to fieldops@cphm.ca. If you need additional guidance, please send your inquiry to the same email address.

• Permanent Closure:

The notification must include information advising where the pharmacy’s patient records will be securely stored and maintained allowing for complete and uninterrupted patient access to care.

The Permanent Pharmacy Closure Checklist includes a clear process to ensure compliance and provide a seamless transition of care for your patients. Please accomplish the form and send to fieldops@cphm.ca. If you need additional guidance about pharmacy closure requirements, please send your inquiry to the same email address.

Permanent Closure: Narcotic and Controlled Substances Inventory

If your pharmacy is permanently closing, you must take steps to ensure your narcotic and controlled drug inventory is secure from loss, theft, or diversion. Options for pharmacies that will permanently close include:

• returning the narcotic and controlled drug inventory to the licensed dealer who sold or provided it;
• transferring the narcotic and controlled drug inventory to a dealer who is licensed to destroy the substances pursuant to a written order;
• destroying the narcotic and controlled drug inventory locally following the appropriate Health Canada and CPhM Guidelines; or
• transferring the narcotic and controlled drug inventory to another pharmacist in good standing. Both pharmacists involved in the transfer must
  • take inventory of the substances;
  • sign the inventory record; and
  • keep record of the inventory for two years in an auditable format that can be made available to a Health Canada inspector upon request.

You must submit a physical inventory count of controlled substances at the time of closure to Health Canada by email to hc.compliance-conformite.sc@canada.ca within 10 days of pharmacy closure using the Pharmacy Closure Form. You must keep these records in a manner that is auditable and readily available if requested by a

• College of Pharmacist of Manitoba inspector for a period of up to five years; and
• Health Canada inspector for a period of up to two years.

As per section 72 of The Pharmaceutical Act, only owners of a business with a pharmacy licence may use the following titles or variations of these titles in their business name.

Use of titles: any retail or wholesale business

72(1)       No person except an owner shall use any of the following titles in connection with a retail or wholesale business:

(a) “pharmacy” or “apothecary”;

(b) “drug” or “drugs”;

(c) “pharmacist”, “pharmaceutical chemist”, or “druggist”;

or a variation or abbreviation of any of those titles, or an equivalent in another language.

Use of titles: retail or wholesale business implying that it is licensed

72(2)       No person except an owner shall use any of the following titles, in connection with a retail or wholesale business, in a manner that implies that the business is licensed under this Act:

(a) “prescription”, “prescriptions”, or “Rx”;

(b) “medicine” or “medicines”;

or a variation or abbreviation of any of those titles, or an equivalent in another language.

Kindly take note that section 1 of The Pharmaceutical Act, defines an “owner” as a person who holds a pharmacy licence of any category and whose name is entered on the register of licensed pharmacies.

• If you were asked to ask consent from CPhM, please send your request to registration@cphm.ca along with a copy of your MCO name reservation document.
• If you are trying to register a business name associated with opening a new pharmacy, kindly follow the instructions in the New Pharmacy Opening section of the “Opening a New Pharmacy” page.

For any questions or concerns not outlined on this page, please contact registration@cphm.ca.