Opening a New Pharmacy
Every pharmacy in Manitoba must be registered with the College of Pharmacists of Manitoba.
Learn morePharmacy owners and managers have obligations to advise CPhM when the status of the pharmacy changes or if personnel or contact information changes.
Pharmacy managers and owners must provide CPhM with up-to-date information about the status of their pharmacies. Promptly notifying CPhM of changes in pharmacy contact information or operations is a requirement of The Pharmaceutical Act and Regulation and supports CPhM in its mandate to protect the public interest by ensuring everyone has access to accurate information via the the public registries of pharmacists and pharmacies.
Each pharmacy operation change including ownership, pharmacy manager, and business or corporation name change is a distinct process. Each of these operation changes requires its own application/notification, approval, and licence surrender process.
If you have any questions or concerns, please email registration@cphm.ca.
Pharmacy Portals through your registrant login will be temporarily unavailable from June 30, 2023, to September 5, 2023. Please use the following instructions to make changes to your pharmacy profile.
Employment Status Changes
The pharmacy’s profile will automatically be updated when the registrant’s employment status is updated by CPhM. Please advise outgoing or incoming pharmacists and pharmacy technicians to email CPhM at registration@cphm.ca to update their employment status using the following format:
NOTE: Please use same bulleted format if you have multiple employers or employment changes.
Pharmacy Updates
Pharmacy managers can make the following changes to their profile by emailing registration@cphm.ca:
Having a pharmacy manager on staff is a requirement of The Pharmaceutical Act and Regulations. The current pharmacy manager remains accountable for the supervision and operation of the pharmacy until CPhM approves a new pharmacy manager and issues a new pharmacy licence.
To maintain the pharmacy’s licence, you must submit the following documents to the College by mail or in-person using the secure mailbox located to the left of the main entrance within seven days of a manager change:
The outgoing and incoming managers must complete a narcotic inventory count as outlined in the Narcotic and Controlled Drug Accountability Guidelines. This inventory count paperwork is to be maintained in the pharmacy records/files and easily retrievable for audit purposes. Do not submit the inventory to the College.
If you have any questions or concerns, please email registration@cphm.ca.
If you are changing pharmacy ownership, including changes to the officers and directors or legal or beneficial shareholders of a corporation that own one or several pharmacies, the owner and pharmacy manager must notify the CPhM for each pharmacy location owned by the corporation.
To maintain the pharmacy’s licence, you must submit the following documents to CPhM by mail or in-person using the secure mailbox located to the left of the main entrance of the CPhM office in advance of the ownership change or as soon as the change is known:
Please note: In the case of a complete change in Pharmacy Licence Holder (corporation registered with Manitoba Companies Office), Manitoba Health will issue the pharmacy a new Pharmacare number once the steps above are complete. The pharmacy’s licence number will remain the same.
If you have questions or concerns, please email registration@cphm.ca
Before you apply to change your pharmacy (business) name, please read the requirements for ‘Use of titles’ (sections 72(1) and (2) of The Pharmaceutical Act.
To consider and process a pharmacy or business name change, the pharmacy manager and/or owner (who may be the same or different people), must complete the following steps:
If you have any questions or concerns, please email registration@cphm.ca
If you are temporarily or permanently closing your pharmacy, or you are renovating or relocating your pharmacy, you must complete the applicable process below to ensure regulatory compliance and maintain continuity and safety of care.
If your pharmacy must close or cease to operate, either temporarily or permanently, you must notify the Registrar of the intended closure at least 30 days (or as soon as reasonably possible) prior to the closure date to ensure appropriate notification. In the case of a permanent closure, the notification must include information advising where the pharmacy’s patient records will be securely stored and maintained allowing for complete and uninterrupted patient access to care.
Prior to planning a permanent or temporary pharmacy closure, please review the Permanent and Temporary Pharmacy Closures – Practice Direction.
The Permanent and Temporary Pharmacy Closures Checklist includes a clear process to ensure compliance and provide a seamless transition of care for your patients. If you need additional guidance about pharmacy closure requirements, please contact the College by email at fieldops@cphm.ca.
If your pharmacy is permanently closing, you must take steps to ensure your narcotic and controlled drug inventory is secure from loss, theft, or diversion. Options for pharmacies that will permanently close include:
You must submit a physical inventory count of controlled substances at the time of closure to Health Canada by email to hc.compliance-conformite.sc@canada.ca within 10 days of pharmacy closure using the Pharmacy Closure Form. You must keep these records in a manner that is auditable and readily available if requested by a
If your pharmacy is to undergo a relocation or substantial renovation you must notify the Registrar of the intended relocation or renovation at least 30 days (or as soon as reasonably possible) prior to ensure appropriate notification. An inspection is required and must be arranged with Field Operations in advance.
In the case of a pharmacy relocation:
The following must be submitted to the College to maintain the pharmacy’s licence:
A physical inventory count of narcotic and controlled substances transferred from the old to new location must be submitted to Health Canada by email to hc.compliance-conformite.sc@canada.ca within 10 days of pharmacy closure using the Pharmacy Closure Form. You must keep these records in a manner that is auditable and readily available if requested by a
Every pharmacy in Manitoba must be registered with the College of Pharmacists of Manitoba.
Learn moreEvery registered pharmacy in Manitoba must renew its licence on a yearly basis.
Learn moreTo add External Dispensing, Lock and Leave Permit, and Satellite Pharmacy components to your pharmacy your pharmacy must meet specific requirements.
Learn more